Jan 11 , 2021
Technology has moved at a fast pace and so has most of the businesses. Are you still in signing paper documents or have they been digitized? Physical documents can become extremely tough to handle which is why most businesses are switching to digital documents.
If your business needs to handle these physical documents regularly, you will need to switch to digital ones. Digital signatures can play an important role in boosting your business process efficiency. Well, digital signatures have proven to be extremely beneficial with paperless documents, fast work, better workflow, effort, and money-saving. Also, it helps in enhanced productivity.
Not every business has adopted digital signatures because still many are unaware of it. Hence, we are here to solve your dilemma.
What are digital signatures?
Experts at Om Software have described digital signatures to be one type of mathematical coding for digital documents and businesses. These messages allow signing documents by mentioning the validity of the signers.
Comparatively, these are some of the most effective ways of boosting your workflow. Moreover, they are often considered to be the same as fingerprints because the unique set of data always contributes to better identification purposes.
Why should I include digital signatures in my business?
If you haven't yet made a digital signature as part of your business, you should consider doing so as soon as possible. Digital signatures can make handling documents pretty easy. Moreover, if you are an environment-friendly person then you should totally consider digital signatures because they just help to save paper.
It is a more secure method of completing your documents and is extremely safe to use. It is required for all the businesses to ensure better workflow. But, that's not all.
Some of the prominent benefits of using digital signature for boosting business process efficiency include the following
Fast turnaround time
In physical documents, you would need the documents to be at your hand and carefully read it before signing it. Well, this consumes a lot of time. However, this isn't the case with digital signatures as it allows to sign and send the document immediately. This helps to resolve the issues within seconds.
Hard copies are very demanding as they need to be delivered or faxed which can take from days to even weeks. Also, hard copies may often demand a physical meeting to sign the papers. As a result, both the parties need to come to a mutual agreement which can delay the process.
Hence digital signatures are the most effective and required for documents that need to be completed immediately. Not only does it help to improve business efficiency but also contributes to quick sales closure.
Which business doesn't want a better workflow from the employees? Digital signatures have played an important role in boosting workflow for the businesses because it requires less time for data handling.
Hard copies require document generation, printing, collation, and physical handling. Also, the documents need to be constantly tracked down to ensure they are complete.
Furthermore, a lot of manual labor is required for verification and signing to ensure everything is completed within the stipulated time. It may also require someone to externally check the signature and other details.
Also, the person on the receiving end should also ensure to check the details before getting the project physically signed and faxing it. So, you see a lot of manual labor is wasted.
On the other hand, with soft copies, only one person on the receiving end and one on the sending end will be responsible for handling the documents and verifying it. The person responsible for signing will manage the work and send it off on completion.
Digital signatures can help save a lot of time for the employees. This also contributes to saving money as your employees become more efficient and can focus on some other documents.
Reports have shown that digital signatures can help to boost document filing costs and missing ones as well. Document management is a very crucial task for businesses and one small mistake can ruin the entire thing. Furthermore, document management tends to take up most of the time of your employees.
Digital signatures can help to save the time of your employees. Once your employee becomes productive and focuses on other works, you will be able to make more money. Also, digital signatures can help to save money on office stationeries such as pens, ink, markers, paper, and envelopes.
Initially, these may appear as insignificant costs but it can be handy in the long run. It is the small costs that eventually pile up to be bigger costs. Moreover, you are contributing to the well-being of the environment.
Many people consider digital signatures to be ineffective. However, it is not. If you get in touch with reliable digital signature providers such as Om Software, you will be able to save money and get a secure signature.
A digital signature shouldn't be like your general signature but something different and more effective. Top-notch encryption must be used to protect data transfers.
Om Software is aimed at building a secure platform for the users to ensure the correct person signs the document and on time. It will use different procedures to validate the identity. Also, the coming of digital signatures has helped a lot in reducing fraudulent activities.
Easy to use
Even beginners can effectively use digital signatures due to its simplicity. All you need to do is click on the blank space meant for signature and follow the basic signing procedure to get the document signed.
Document tracking can become extremely tough for hard copies. There's no guarantee as to when the recipient would receive or even check it. This can make things a lot complicated.
With digital signatures, you can maintain easy tracking for your data. It also allows you to check if the recipient has checked it and signed it. A digital signature helps to keep up with the documents thereby reducing the chances of document loss.
Digital signatures can take your business from ground to skies in no time. They maintain a proper record of data and conduct so many activities that help you in the long run.
Want to make digital signatures a part of your business? Get in touch with Om Software today.